Website and telephone payments Sunday 19 May
Our website and telephone payment systems are unavailable between 9am and 2pm on Sunday 19 May. You will not be able to pay for any council services on our website or over the phone during this time.
This privacy notice is designed to help you understand how and why North Yorkshire Council processes your personal data in relation to the North Yorkshire pension fund. This notice should be read in conjunction with our corporate privacy notice.
The North Yorkshire pension fund (NYPF) is responsible for the administration of the local government pension scheme (LGPS). The service is carried out by North Yorkshire Council (NYC) and for the purposes of the Data Protection Act 2018 NYC is the data controller.
The council has appointed Veritau Ltd to be its data protection officer. Their contact details are:
Information Governance Office
Veritau
West Offices
Station Rise
York
North Yorkshire
YO1 6GA
Email: infogov@northyorks.gov.uk
Tel: 01904 552848
The types of data we hold and process will typically include:
Name and type of service/adviser | Reasons for sharing data |
---|---|
Aon Hewitt Scheme Actuary and Scheme Benefits Consultant |
To calculate the value of the scheme’s assets and liabilities, to set employer contribution rates, to calculate specific benefits or to advise on scheme administration functions. (An adviser on financial questions involving probabilities relating to mortality and other contingencies). |
Prudential Scheme AVC Provider |
To facilitate the creation and maintenance of individual member’s AVC accounts (The NYPF is required by law to have an additional voluntary contributions (AVC) provider. The NYPF partners with Prudential to provide AVC options to its members. Through that arrangement, Prudential hold and process your data in order to administer your AVC account.) |
Citibank Overseas Payments Provider |
To transmit payments to scheme members with non-UK bank accounts. |
Local Government Association LGPS National Insurance Database |
To enable the NYPF to identify if its members have benefits in other LGPS schemes to ensure that appropriate benefits are paid. |
Department for Work and Pensions DWP Tell Us Once Service |
To enable the NYPF to be notified of the death of a scheme member. |
Accurate Data Services Life Existence Checks Address tracing |
To enable the NYPF to be notified of the death of a scheme member. To enable the NYPF to pay pension benefits to a scheme member. |
ITM Guaranteed Minimum Pension (GMP) reconciliation service |
To enable the NYPF to reconcile GMPs with HMRC. |
Government Actuary’s Department National LGPS Cost |
To facilitate the calculation of the triennial assessment of the cost of the LGPS on a national basis as per the Public Service Pensions Act 2013. |
Other LGPS administering authorities |
To determine pension benefit entitlements. |
Scheme managers of other LGPS funds |
|
We obtain some of this personal data directly from you. We may also obtain data from your employer (for example, salary information) and from other sources including public databases.
NYPF collects and processes this data in order to provide you and your beneficiaries with pension benefits. We will also use this personal data for statistical and financial modelling and reference purposes (for example, when we assess how much money is needed to provide members' benefits and how that money should be invested), and to comply with our legal obligations.
From time to time we will share your personal data with third parties, including our contractors, advisors, dispute resolution and law enforcement agencies and insurers in order to comply with our obligations under law, and in connection with the provision of services that help us carry out our duties, rights and discretions in relation to the fund.
We are also required in certain circumstances to share your information with government organisations such as Her Majesty’s revenue and customs (HMRC) and the department for work and pensions (DWP) so that they can monitor our performance and ensure that public funds are safeguarded.
We will share your data with any persons in connection with any transfer of employment under TUPE (transfer of undertakings protection of employment) regulations that results in a transfer to another pension scheme.
In order to comply with statutory and contractual obligations, the NYPF may share or disclose your information with any of the following recipients as may be necessary to administer the scheme.
In order to make pension payments to members and subsequent beneficiaries, the fund has determined that it must retain a member’s data for 50 years following the death of the last beneficiary.
NYPF will retain as much information as is necessary to enable any future queries regarding benefits to be answered fully and accurately.
The legal basis for our use of your personal data will generally be one or more of the following:
For more information about how we use your data, including your privacy rights and the complaints process, please see our corporate privacy notice.